Administration Assistant (part-time) | English

Amersfoort, reference 2022-00667

Job description

Are you able to keep a good overview of all tasks, are you service minded, and do you have experience with calendar management? Keep on reading and apply now!

For my trusted client in Amersfoort I'm looking for an Assistant who speaks/reads and writes a business level of English (C2). You have a broad range of tasks, where you will support different departments (administration and marketing).

Your key responsibilities are:
Back office
• General Administrative and Reception tasks, such as:
‒ Answering telephone and opening the door.
‒ Internal distribution of incoming post, etc.
‒ Prepare shipments via courier or other.
‒ Ordering and serving catering, groceries, and handling deliveries.
‒ Dealing with visitors to the office, from providing route descriptions to board room arrangements.
‒ Review and amend internal and external presentations, as required.

Also some marketing support can be part of the position:

• Provide ongoing support for regional and international congresses and trade show activities, expense tracking, booth planning, event support, staff communications and training, preparation and delivery of marketing materials and giveaways, management of booth furniture and other assets, supervision of vendors, and general oversight of trade show logistics.
• Coordinate and execute customer invitations, sponsor and speaker agreements, congress registrations, and post-event follow-up evaluations.
• Ensure compliance with legal and regulatory standards, code of conduct, and internal policies for customer invitations and sponsorships.
• Arrange spaces, brochures, hotels, equipment rental and delivery, set up and dismantling of exhibitions.
• Support marketing-driven events, such as Key Opinion Leader meetings, user meetings, roundtables, workshops, symposia, and webinars; work with team to produce successful results in all aspects of events, from initial invitation process to post-event follow-up with participants. Particular emphasis on maintaining and expanding knowledge of current industry best practices and vendor/technology options for the Cerus conference/events projects.
• Collaborate with Regulatory and Legal with regards to overall compliance.

Requirements

What do you bring to the table?

•MBO+ level with preferably 3 years’ experience as an administrative assistant.
•Excellent (C2 level) in English, additional language skills are useful: Dutch, German, French and Spanish.
•Stress resistant.
•Flexible, hands on mentality.
•Proactive, thinking two steps ahead.
•Ability to professionally handle confidential and sensitive information.
•Strong attention to detail.
•Ability to anticipate needs, be resourceful and use sound judgment and tact – especially when handling confidential matters.
•Effective verbal, written, and interpersonal communication skills with a service-oriented focus.
•Demonstrated initiative and ability to work independently, as well as in a team setting. Applied proficient knowledge of MS Word, Excel, PowerPoint, Outlook and Visio
•Living within a 30 minute distance from the office is needed. You also already need to have a valid work permit for the Netherlands.

Working conditions

This is a part-time starting from the end of June. It's a position for 24 hours a week. You will get a salary according to you experience, and will work in a fantastic team of internationals.
You are going to work via a temporary Undutchables contract with can get extended with a direct contract

Work location

Amersfoort

Company description

Our client (in the Medical / Pharmaceutical industry) is looking for an Assistant for the administration team to help them out in their Amersfoort office. It's a part-time position for 24 hours (3 days a week).

Good to know

If you are interested in this vacancy, you can apply by clicking on the button above. Your application will be sent directly to the recruiter in charge. IMPORTANT: if you are not yet registered with Undutchables we kindly ask you to do so. Your information will be handled in the strictest confidence and your CV will not be sent to a company unless you have given prior permission.We will invite you for an extensive interview, as soon as any potential job opportunities arise. We will advise you on issues regarding employment in the Netherlands. Then, if possible, we will introduce you to a prospective company and provide support during the selection procedure.

Recruiter contact

Nina Pfisterer, Undutchables Utrecht
nina@undutchables.nl
+31 628514242