Supply Chain/Order Management Administrator | English | Undutchables

Supply Chain/Order Management Administrator | English

Amsterdam, reference 2021-01519

Job description

What can you expect from this role?

This position is based in Amsterdam

Order Management:
  • Processing orders, invoices, payments, shipping,etc. ( The team in China will pick up the actual orders and manage/create all necessary paperwork)
  • Support in developing the order management system for any new projects
  • Support the team in China & planning in shipments and orders.
  • Filing (P&L statements, roughly twice a year)
  • Support both office in China and clients in the UK,USA and Australia with communication and smooth running of operation. Mainly UK and USA. Occasionally supporting the clients in Australia, but it's usually done by China office due to the time difference)
  • Review order planning and double check. Work together with team in China and facilitate communication to client to ensure everybody is aware of any changes to planning

Stock and Supply Chain Management:
  • Supporting the team in the Netherlands in Stock and Supply Management as when necessary.
  • You will be responsible for managing the stock levels and Bill of Material, when necessary
  • Ensure that the factory in China has enough parts and raw material to ensure continuous assembly, when necessary
  • Responsible for coordinating and communicating with clients any changes to shipping schedule from goods shipped from China to rest of world
  • When shipping goods from Europe to China, ensure that all shipping documents are in order prior to shipping
  • Acting as a client liaison and informing the team in China of pending arrivals & sharing shipping requirements received from client
  • Keeping entire team informed and keep track of movements
  • Sending goods via port of Rotterdam to China as and when required. You will be responsible for arranging all paperwork, booking/moving containers and coordinating delivery with suppliers

Other Responsibilities:
  • A small part of this role will include general office support such as arranging travel bookings, ordering office supplies, etc.


  • Minimum Bachelors degree or higher (equivalent to HBO or higher)
  • C2 level of English (spoken and written with the ability to understand different dialects of English)
  • Speaking Dutch would be a plus
  • Min. 5 years of experience in International Trade with prior experience in logistics, supply chain or order management
  • Working experience with the US,UK and Chinese market is a plus
  • Technical/engineering educational background would be a plus
  • Strong knowledge of Excel is required
  • Experience working with Window Office, Sharepoint, and Google Drive
  • Required to have own phone to use for WhatsApp and WeChat
  • Hands on, fast learner, pro-active
  • Client-focused and excellent communication skills
  • Work well under pressure, organized, flexible, creative thinker, accurate and great eye for detail

Working conditions

  • The salary is between EUR 3000-3500 gross per month (It's negotiable, all depending on experience and education).
  • This is a Full-time position,40 hours per week in which you will be required to work Monday-Friday. Part-time applicants also welcome to apply, minimum of 32 hours a week.
  • Covid safe co-working office space in Amsterdam Zuid.
  • You will be requested to a min. of 3 days per week from the office with the ability to work 2 days from home.
  • Due to potential travel restrictions, candidate should have own transport (bike/ car/ foot) or feel comfortable in taking public transportation into work.
  • This is a long term position in which the first contract will be for 1 year (offered by our client directly)

Salary from: €3000,-
Salary to: €3500,-

Work location


Company description

Our client is specialized in manufacturing OEM products and components via China.
They create a wide range of components and arrange final assembly for products ranging from office furniture to robotics.
With an HQ office and factory in China, the office in the Netherlands is mainly responsible for supply chain matters and client management. The office is located in a co-working space in Amsterdam Zuid.
The team in the Netherlands is small with 2-3 people.

Recruiter contact

Alyona Poznyak, Undutchables Amsterdam
+31(0)6 34 154 091
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Want to apply?

Recruiter contact

Alyona Poznyak
Undutchables Amsterdam
T: +31(0)6 34 154 091


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